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Administrator

Administrator

Remote working | up to 37.5 hours per week | £12.50 per hour

A young, dynamic not-for-profit organisation is expanding quickly and looking for a highly-organised, energetic administrator to support their work with international governments, NGOs and businesses to create better futures and help to organise our events.

Flexibility is critical to this employer thanks to its global nature, with offices in international locations.

The ideal candidate will be experienced in handling a wide range of administrative and organisational support tasks and able to work independently. You must be reliable, efficient, process driven, well organised, flexible, and enjoy the challenge of supporting a small, fast-moving and growing team in a dynamic environment, sometimes under pressure.

Responsibilities:
  • Arrange weekly, monthly, governance meetings, take accurate minutes and track actions from meetings;
  • Run and develop existing Finance systems – preparation of invoices, tracking payments and reconciliation, using Xero, working with the Accountant;
  • Run and develop existing very basic HR systems – manage and file ST contracts, building on existing policies and procedures, identify resource needs and ideas for improvement;
  • Support the Programme and Research Director and the Founding Director where necessary in management tasks (e.g. Database management);
  • Administrative co-ordination of organisation’s events - liaise with speakers and participants and be responsible for all administration to ensure the smooth preparation and running of the events.
Skills: 
  • Self-starter, attention to detail and able to work to tight deadlines;
  • High level of proficiency in Microsoft Office and Google docs/sheets and in possession of a computer/laptop equipped with the latest programmes;
  • Strong events coordination experience; 
  • Fluent English-speaker and excellent written English (additional languages a bonus).  Excellent communication skills, including with senior stakeholders across public and private sector;
  • 4-5 years’ experience working in back-office functions.
Desirable: 
  • Working in a start-up environment;
  • Experience establishing HR, legal, finance systems.
Deadline for applications: 28th July 2017 - Role to start early September

To apply please send your CV to caroline@successfulmums.co.uk 038 Administrator in the subject line. Please include examples of writing such as presentations, blog posts, research papers, formal letters if possible.


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