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Department Financial Administrator

Department Financial Administrator

Central London | 5 days a week 25-28 hours a week, hours can be flexible | £22.5k-£27.5K PA pro rata

This could be a fantastic role for someone who is wanting flexibility around the hours they work. A very busy vibrant sales department with a team of around 100 people is looking for a Financial Administrator.

Key tasks and responsibilities:

Raise between 1,000 and 1,500 sales invoices per annum.

Responsible for the London Residential Development teams billings schedule -
  • Enter all reservations, exchanges and completions on to the relevant billing schedule.
  • Ensure sales statistics and other KPI’s are accurate and maintained daily.
  • Enter invoice details.
  • Visit the Canary Wharf office once per week to provide financial support.
London Residential Development teams billings (sales ledger) -
  • Raise all fee and disbursement invoices at the appropriate time and forward to clients.
  • Establish relationships with client contacts to ensure invoices are agreed and paid in a timely manner.
  • Process all purchase ledger invoices including Joint Agent fee shares.
  • Record departmental fee shares.
  • Raise credit notes as necessary.
  • Liaise with our Cambridge accounts department re: all invoicing/debtor/joint agent/fee share queries.
International billings -
  • Provide international offices with a detailed breakdown of their fees due for overseas exhibition deals to ensure accuracy of the invoices we receive.
  • Raise invoices for international sales fee due (ensuring that all joint agent fees are correctly recorded) and forward to clients.
  • Raise disbursement invoices for all international exhibition costs incurred.
  • Liaise with Cambridge accounts department to track payments ensuring that International offices are paid when we are in receipt of funds.
  • Process all international joint agent fee and marketing invoices.
  • Liaise with international offices in relation to any joint agent fees/exhibition costs queries.
  • Provide international offices with a breakdown/confirmation of all payments received into their accounts.
Application deadline: 22nd December 2017.

To apply please send your CV to quoting Department Financial Administrator 059 in the subject line.

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