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Office Co-ordinator

Office Co-ordinator

Central London, Embankment |5 days a week | flexible hours would be considered | £25k/£28k PA depending on experience

The primary focus of this Central London role is to ensure the smooth running of the office, delivering proactive, highly organised support in a fast paced environment. This company would consider flexible working hours for the right candidate.

General Office Support:
  • Ensure smooth running of all office functions to include but not limited to office maintenance, coordinating IT support and equipment, office equipment, managing stationery supplies, insurances, etc
  • Meeting and greeting visitors, arranging visitor hospitality etc
  • Management of the meeting rooms
  • Organise and manage cost effective UK and overseas travel arrangements, providing journey itineraries
  • Arrange staff functions
  • Coordinate courier requirements on behalf of the team
  • Provide general administrative assistance to the team
  • Appointed person first aider and Fire Marshall, ensuring familiarity with safety and security procedures
Financial Management:
  • Book-keeping; supplier invoice processing & tracking, in-house petty cash and reconciliation and payment of expenses and/or company credit/debit cards in a timely manner
PA Support:
  • PA support and diary management to CEO and Managing Director
  • Screen phone calls, enquiries and requests, handling them as appropriate
  • Prepare agendas, reports and presentations
  • Manage robust filing systems for client coverage (both hard and soft copies)
  • Ensure contacts are updated in Outlook
  • Organise restaurant bookings
  • Demonstrate exceptional attention to detail and organisational skills, together with excellent numeracy and problem solving skills
  • Proficient in Word and Excel
  • Apply discretion and sensitivity at all times
  • Able to see the big picture and make a positive contribution
  • Develop strong relationships and networks
  • Undertake any other appropriate duties as may be required by Management on an ad-hoc basis
  • Ensure you conduct your personal behaviour so that the Company’s reputation is protected and enhance
To apply please send your CV and covering letter in support of your application to quoting Office Co-ordinator 086 in the subject line.

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