Julie Rose Recruitment
Published
6 June 2024
Expires
6 July 2024
Location
London Bridge, United Kingdom
Category
Job Type
Salary
£
£14,000

Description

JRRL are looking for a part time Front of House Office Assistant to join their client in London Bridge. The ideal candidate will have previous experience within facilities/ office maintenance and will be responsible for the effective running of the office, ensuring a first-class experience for all staff and visitors.

Hours: 20 per week, Monday - Friday, flexible hours (will accommodate school hours)

Main Duties for the Facilities Assistant:

  • Assisting in the management of office space to create a safe and welcoming working environment, liaising with the building reception team and the office cleaners when necessary.
  • Ensuring that on-site cover is always available.
  • Being first point of contact for office related matters for all colleagues and visitors.
  • Assisting Manager in keeping processes and procedures updated and preparing for Compliance meetings.
  • Ensuring that office stock is always well maintained (kitchen supplies, bathroom, office stationery, etc.), tracking against the budget.
  • Supporting the Office and Compliance Manager with office Health and Safety matters.
  • Completing the office checklist monthly, reporting findings and completing resulting actions where appropriate (e.g. organising PAT testing, fire extinguisher testing, recalibration of on-site equipment etc).
  • First Aider and Fire Marshall.
  • Arranging and coordinating meetings, including collating presentations into PowerPoint presentations.
  • Support social and corporate events as required.

Skills Required

  • Previous experience in facilities/ office management/ scheduling repairs/ office space management or acting as the go-to person in these matters.
  • Well-developed interpersonal skills and the ability to communicate confidently at all levels of the organisation.
  • Knowledge of dealing with confidential information in a secure manner.
  • Problem solving and decision-making skills.
  • Literacy in Microsoft applications, such as Outlook, Word, Excel, and PowerPoint.

About Us

We are a local independent recruitment company assisting a client based at London Bridge to recruit this role.

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